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Job Postings – Office of Councillor Neethan Shan

Constituency Assistant

Office of Councillor Neethan Shan – Ward 25, Scarborough–Rouge Park

Annual Salary: $50,000 to $60,000

The Office of Councillor Neethan Shan is seeking a motivated and organized Constituency Assistant to support residents and community initiatives across the ward.

Key Responsibilities

  • Provides constituency outreach and strategic planning. Monitors current issues that may have impact on the constituency.
  • Undertakes research and analysis for the Councillor with respect to policy matters and divisional services/programs as they relate to constituency/public inquiries and concerns. Discusses same with City staff for appropriate actions and response. Prepares responses. May be required to sign on behalf of the Councillor.
  • Ensures that inquiries/concerns are addressed and records are maintained. Follows up on requests/inquiries made by the Councillor to City staff.
  • Provides liaison between the Councillor, the Mayor, and other Members of Council and his/her staff, as well as City staff with respect to corporate initiatives, services, programs and issues affecting the Councillor and their constituents.
  • Prepares and coordinates general presentation material and/or speeches for the Councillor when necessary.
  • Ensures the Councillor is prepared with the required briefing material for meetings of Council, Committees, and other meetings.
  • Develops and ensures maintenance of Councillor’s contacts through electronic database or other means. May be required to set up and maintain Councillor’s web page.
  • Prepares, processes printing and distribution of constituency newsletters. Prepares articles, columns, and letters to the editor for local and mainstream print media.
  • Arranges public meetings, meetings with constituents and other community events. Assists and/or represents the Councillor at meetings/events.
  • Assists Councillor or represents Councillor at public hearing and appeals (e.g. Committee of Adjustment, Ontario Municipal Board, Workplace Safety Insurance Board, etc.) acting on behalf of constituents.
  • Monitors the Councillor’s office budget and ensures that expenditures are controlled and maintained within approved limits. May be required to approve office expenditures.
  • Maintains awareness of ward, community and city-wide municipal matters, and other matters affecting the municipality, the Councillor and their constituents.
  • Maintains confidentiality with respect to issues involving the City and the Councillor, and adheres to the City’s Conflict of Interest Policy.
  • Undertakes special assignments as requested by the Councillor

How to Apply

Submit your resume by email to councillor_shan@toronto.ca with the subject line “Application- Constituency Assistant.” Applications must be received on or before Friday, July 3, 2026.

 

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